Proforma invoices are usually sent out to help in the sales process. The charges included are usually subject to change. Although it contains the exact cost associated with the product’s shipping (s), it is not usually considered a demand for payment. For example, an institution may decide to send a proforma invoice before shipping a product.

Proforma invoices are very important as they help ensure a smooth sales process by eliminating any queries that may arise as the terms of the sale are set and agreed upon upfront. Although they are binding in nature, the terms of the sale included are usually subject to change. These are usually used in international transactions, majorly for customs and imports purposes. The proforma invoice typically contains the date of issue, the quantity and description of the goods and or services being sold, shipment weight, shipment/transportation charges (if any), any taxes or fees, and finally the total amount payable.Ī proforma invoice also referred to as a pre-estimate or an off-set quote, is simply a document that accurately states the goods or services to be provided and the agreed-upon price for such goods or services.

A Proforma Invoice is a preliminary bill of sale sent to a customer/buyer in advance of delivery of goods or a shipment, i.e., before work is completed or a required action is completed.

Proforma invoice template in word